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What data do you need to create a NAV export?

With the NAV export, you can export your incoming and outgoing invoices to .xlsx format anywhere and anytime, making it easier to retrieve invoices and streamline administrative processes.

What data is needed to create the exported file?

First, if you want to enter a new invoice into the system and export it, you need to follow these steps:

Select the user
Create a new invoice
For an outgoing invoice, provide the customer’s details
Choose the payment method and the invoice currency
Provide the invoice ID
Specify the issue date and payment deadline
Enter the invoice items
Submit the invoice

Once the invoice is completed and successfully submitted to the NAV, it is ready for export.

What steps are needed to prepare a NAV export from existing invoices?

User Selection
Query Incoming or
Outgoing Invoices Specify Creation Date Range

Once you complete these steps, you just need to press Enter, and the NAV export will be ready.

It is important to start the export within a 30-day interval; you will not be able to query outside this timeframe. Queries can be made even for several years back, but the 30-day rule still applies.

What will you see when you open the generated .xlsx file?

Summary worksheet, where you will see all your invoices queried for the specified period.
Item summary worksheet, where you will find the details of all invoices for the specified period.
Invoices worksheet, with as many worksheets as there are invoices in the specified period. All invoices are broken down into items on separate worksheets.

From here, all that’s left is to enjoy the smooth workflow!

The NAV Export will assist you in quickly finding any data you need, allowing you to focus on other important tasks. This way, your data won’t get lost, and all essential information will be readily available in one place.

Doesn’t have NAV Export yet, but interested?

Corporate document indexing

DocuAnalyst is an intelligent document management system that automatically integrates incoming paper-based or digital documents into the system.

These documents undergo intelligent analysis. For the system to operate automatically, it first requires data to create a template. To index corporate documents, 10-20 documents of the same type are needed for the user to train the software. During the training process, the system learns where to find the essential data within the document. Based on this, it will then perform the organization.

Indexing corporate documents requires template creation. There are two options for template creation: one where all the information from the document is needed, and the other where only essential data, i.e., index data, is required, similar to template forms. For this, different folders must be created, such as HR and accounting, and based on the index data, the system will automatically assign documents to the appropriate folder. You can also specify data types, such as having dates in international format. For each folder, the user can predefine the most important data. The uploaded documents are processed in the background by the DocuAnalyst algorithm, extracting the essential information for the user. With automated data extraction, manual work can be fully replaced, as the software can work around the clock. This speeds up administrative tasks, as it is sufficient to simply scan the paper documents.

After scanning, the documents can be destroyed with a shredder, as the system can store these documents for up to 5-8 years, eliminating the need for filing and archiving. Thanks to digital storage, documents are easily retrievable, as there is no need to search through the archive for documents from years ago. Electronic signatures or timestamps can also be placed on the documents. Marketing-related letters are filtered out, so they will not be added to the folders.